EPF Passbook Download

All contributions made by an employer and an employee into the Employee's Provident Fund (EPF) accounts are recorded in a special document called the EPF Passbook. The EPF passbook contains all the details of each and every transaction made every month into this account. The interest that the beneficiary receives on the same is also recorded in the EPF passbook. In case an individual has more than one EPF accounts, there would be separate passbooks for each of them. These can be accessed by logging on to the specific account using the UAN member ID assigned on registration.

Moreover, the registration by the subscriber is mandatory on the EPFO Portal by activating the UAN (Universal Account Number). This number helps you get online access to the EPFO portal by entering the PAN, Aadhaar card number, or the member ID allocated to the subscriber. The registration process is completed only after all the required fields have been filled in and an authentication pin has been sent to the user's registered mobile number. It should be noted that without using the UAN, an individual cannot get access to his EPF passbook. Having completed the procedure of registering as a member of the EPFO, one can easily download and print their EPF passbook details through the EPF website.

Steps to Download EPF Member Passbook

EPF Passbook can be downloaded online by the EPFO members by following the steps mentioned below:

The user should first login to the EPFO website.
Next, the UAN and password have to be entered.
The user should click the Login button once the above account and password details have been fed in.
All member IDs of every individual is showcased on the monitor. There is an option called 'Select Member ID to View Passbook,' which should be clicked on the EPF member ID.
A new tab would open with the passbook details in pdf format. This passbook can be downloaded and printed directly.

Some Important Points to Keep in Mind

The members registered on the Unified Member Portal can view this facility.
After six hours of registration at UMP, the passbook can be viewed online
Any changes made at UMP in the credentials would be effective only after six hours.
Only the entries which are reconciled at the EPFO field offices would be reflected in the passbook here.
The exempted establishments members/ settled members/ inoperative members would not have access to this passbook facility.

EPF Member Passbook Details

The EPF member passbook contains the following details:

The name of the company (Employer) and the establishment ID.
Member's name (Employee) and his member ID.
EPFO office's name and its type.
Share of contribution for the employer and the employee.
The deposits made monthly as contribution by the employee and the employer.
The pension amount contributed to the employee every month.
At the end of the statement, the date and time of the printing of the passbook are also mentioned.

It is to be noted that as soon as the contribution is made in the employee's account, the EPF passbook is updated by the EPFO. The month and year of the contribution are mentioned in the passbook, even though the exact date is not mentioned. In case the same has not been updated, it is better to wait for some time and then login again to the portal to get the passbook updated.

Why is It Important to Have an EPF Passbook?

Every person having an EPF scheme should download the EPF passbook. Doing so has many benefits, such as:

The passbook helps keep track of all the transactions made in the scheme.
The tracking of the passbook can help avoid various problems.
An EPF passbook would let you know the available balance in your EPF account at any given point of time.
The total EPF amount accrued over your employment period is reflected in the EPF passbook clearly.

Conclusion

This initiative by EPFO of providing e-passbook facility is a highly welcoming step towards providing an organised way of enabling employees in handling and managing their EPF accounts. With the growing technological advancements of the modern era, this move brings people more at par with the latest innovations and facilities introduced in various fields, including the banking sector. However, how successful this facility would prove to be depends on the efficiency and workability of the EPFO, along with its ability to manage the website portal. Also, the quality of its dealings with the requests of its members is also important to measure its success.

FAQs on EPF Passbook Download

Who can you download the EPF passbook online?

According to the rules implemented by EPFO, only those members who are registered with the EPF member portal can view the e-passbooks online.

How long does it take to generate an online EPF passbook?

When the registration process of the member at the EPF portal gets completed, the EPF passbook is generated within six hours after that.

When can I view the update done online in my passbook?

Any updates or changes done on the portal would show only after 6 hours in the passbook.

Does EPFO validate the entries mentioned in the passbook?

The field offices of EPFO reconcile the entries in the e-passbook, thereafter the passbook is updated.

Can everyone avail of the EPF book facility? If not, who cannot avail this?

No, all entities cannot avail of the EPF member passbook facility. Exempted Establishments Members, Settled Members, and Inoperative Members cannot avail of this facility.

Do you need a password to open the EPF document?

The EPF passbook document does not need any password to be opened.

If I happen to forget my EPF password, how do I log in?

You need to go to the EPF unified member portal to reset the EPF password, in case you forget your EPF password.

Can my EPF passbook be accessed without using UAN?

Without using UAN, it is not possible to access EPF passbook. It is compulsory to log in to the EPF account if you wish to download PF passbook online.